FOUNDATION CHAPTER OF THETA CHI FRATERNITY, INC.
SCHOLARSHIPS FOR STUDENTS AT INSTITUTIONS OF HIGHER LEARNING
The Foundation Chapter of Theta Chi Fraternity, Inc. (Foundation Chapter), awards scholarships to students at institutions of higher learning. To qualify for an award, the student must be a member of Theta Chi Fraternity (Fraternity) or an employee of the Fraternity or one of its chapters. Foundation Chapter officers and directors and members of their immediate families are not eligible for an award. The student must submit a completed application and be enrolled at an accredited college, university or vocational school.
AWARD DETERMINATION PROCESS
A committee appointed by the Foundation Chapter’s Board of Directors (the Board) determines awards annually based on some or all of the following criteria in no order of priority:
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Academic achievement, awards and honors
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Financial need
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Leadership experiences
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Contribution to Fraternity, Alma Mater and community affairs
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Personal and career goals and objectives
The decisions of the committee are final upon approval by the Board and there is no process of appeal. The deliberations of the committee are considered personal and confidential because of the nature of the material submitted in an application. The committee is not allowed to share information about an applicant or the committee’s deliberations and decisions other than that expressly granted by the applicant in writing.
APPLYING FOR AN AWARD
Award application forms are available from Foundation Chapter no later than February 1 each year. To qualify for consideration, an applicant must complete and sign an application and send it to the address on the application by the date indicated. All required supporting documentation for an application, such as a picture and an official transcript, must also be sent by the date indicated on the application. The date sent is the postmark date, facsimile receipt date or electronic mail date stamp. All application materials submitted are the property of the Foundation Chapter and will not be returned to the applicant or released to other parties internal or external to the Fraternity.
All applicants are given equal consideration based on the applications submitted for that academic year. Previous award recipients may apply for consideration every year but they receive no priority over applicants who have not previously received an award.
TYPES OF AWARDS
Dale A. Slivinske Memorial Scholarship – This award was previously an academic scholarship but, in November 2007, the Foundation Chapter redirected this award to support attendance at the Fraternity's leadership and education events. Students wishing to apply for an academic scholarship should apply for a Sherwood and Janet Roberts Blue Scholarship.
Sherwood and Janet Roberts Blue Scholarship – This award is named in memory of the first President of the Foundation Chapter and his wife, two major benefactors of the Foundation. It is given to students who demonstrate academic excellence and financial need and who provide leadership and service to Fraternity, community and Alma Mater among other attributes. Award amounts have recently ranged from one-thousand dollars to as much as four-thousand dollars.
Colley Award Scholarship – This award supports the educational pursuits of the Reginald E. F. Colley Award recipient and two runners-up. Undergraduate chapters of the Fraternity recommend candidates for this award and the Colley Award committee, appointed by the Grand Chapter, selects the recipients. The award amount has recently been one-thousand five-hundred dollars but it can be more based on available funds. Since most of the recipients are graduating seniors, this award is available to the recipient for three years. If the award is not used within that period, it is returned to the Foundation’s scholarship fund.
FUNDING OF AWARDS
The Foundation Chapter’s Board of Directors establishes the amount of money available for awards annually based on earnings on investments and other funds available at the discretion of the Board. The Scholarship Committee Chairman, with advice from the Board’s Treasurer, is responsible for submitting a motion to the Board for funding of awards. Funding is approved no later than March 1, so the Scholarship Committee can determine the number and size of the awards for the year.
ANNOUNCEMENT OF AWARDS
The Scholarship Committee determines award recipients and amounts during the month of May. The recipients are notified in writing in early June. Applicants who do not receive an award are notified at the same time. A list of awards with recipient names, chapter, school and size of award is provided to all the members of the Foundation Chapter Board of Directors, the members of the Grand Chapter and the Executive Director of the Fraternity concurrent with the notification to award recipients.
Public announcement of awards is made as soon as possible after notification is sent to the recipients. The size of the awards is not revealed publicly. The Fraternity’s magazine, website, and other such publications are the primary means for public announcement. Each recipient’s name, chapter, school, hometown and major are typically published with a photograph of the recipient. A copy of the award announcement letter is sent to the recipient’s parents, chapter president and alumni contacts with a cover letter from the Foundation.
DECLINED OR RETURNED AWARDS
Should an award be declined or returned, the Scholarship Committee may apply that award to another applicant if done before December 1 of the award year. Declined and returned awards are not available for distribution after this date and will be returned to the scholarship fund.
METHOD OF AWARD PAYMENT
Awards are paid directly to the institution in which the student is enrolled. Award funds are not paid directly to a student except by the consent of the Board. Award payments are applied only to tuition, fees, room, board, books, supplies, equipment and other costs eligible under Internal Revenue Code section 117 and other applicable regulations. Funds are issued by check after the award recipient is enrolled in school where an account is established to receive the funds, and the recipient returns a signed Information Request Form to the Foundation Chapter.
MID-YEAR PROGRESS REPORT
The recipient is expected to provide a progress report to the Foundation during the second term of the academic year. This report includes a copy of the grade report from the first term, a copy of the student’s class schedule for the second term and an indication of any change in the student’s enrollment status. A request for this progress report is sent to the student in the month of January.
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