Field Executive Visit Preparation

Preparing for a Field Executive visit

Field Executives travel on behalf of the International Headquarters to help chapters and colonies discover their strengths, confront problems and facilitate change.

Advanced preparation is just one of the keys for a successful Field Executive visit. Please ensure that your chapter is adequately prepared prior to the arrival of the Field Executive.

Important Documents

Chapter Leadership Reflection Survey- required for all chapter officers and chairmen; helpful for alumni officers and advisers

Executive Board Checklist- to be filled out jointly by the President and Consultant

Chapter Self-Assessment- to be reviewed by the President (available in the myThetaChi Resource Center)

Contacting your Consultant

It might be helpful for your planning to contact the Field Executive prior to his arrival. If you know who your Field Executive will be, you can reach him via the Staff Directory. For other questions concerning the field program, contact the Headquarters.

Getting the most out of the Field Executive's visit

Field Executives can be a valuable resource for a chapter if utilized correctly. Because a Field Executive's visit only lasts a couple of days, your chapter should make sure it is prepared well ahead of time to get the most out of the visit. Below are some basic guidelines to follow:

Greeting

Greet the Field Executive when he arrives. Help him unload his car, show him where he'll be staying, and help him get acquainted with the area.

Show him around

Give the Field Executive a tour of the house and of your campus. In a sense, this will be his home for a few days, so help him feel comfortable in his new surroundings. Make sure he knows when and where members are eating lunch and dinner. He is always willing to try out a great local restaurant.

Lodging

Make sure the Field Executive has a bed, clean sheets, and towels. Also, make sure he has access to a reliable internet connection, and washer/dryer.

The schedule

Be prepared for the Field Executive’s visit by having all the officer surveys, appointment schedule, and officer roster completed and ready for the Field Executive when he arrives.

Meetings

Remind the chapter members that they need to be present at the group meetings and the other meetings that they have signed up for. The Field Executive will want to meet with the officers, new members, chapter advisers, Greek adviser, and possibly others. These meetings help the Field Executive better understand the nature of your chapter and campus. If you are expected to attend a meeting, be on time and encourage your chapter brothers to do the same.

Be open and candid

Be as open and candid with the Field Executive as he is with the members of the chapter. The Field Executive is a brother and is there to help, but can only be as helpful as you allow him to be.

Respect

The Field Executive is a brother and a guest of your chapter. Please treat him as you would want to be treated: with respect and consideration.

Follow up

The Field Executive will give officers and members a number of ideas. Listen to these suggestions and try to implement them into your chapter. If you need additional help or guidance, feel free to contact the Field Executive after he leaves.